A Records and Information Manager is responsible for the organization, storage, and retrieval of documents and data within a company. It is an important role that requires knowledge of regulations and privacy principles, as well as the ability to organize and manage the records of an organization. Becoming a Records and Information Manager requires education, experience, and dedication. With the right qualifications and dedication to the craft, you can build an exciting career as a Records and Information Manager.

The first step in becoming a Records and Information Manager is obtaining a degree in Information Management or related field. It is important to have a solid understanding of principles and processes related to records and information management. After completing your degree, you may choose to pursue certifications related to records and information management such as Certified Records Manager (CRM) or the Certified Information Professional (CIP). Once you have your degree and attained certifications, you will need to gain relevant experience in an entry-level role, such as an Information Administrator or a Junior Records Manager. With years of experience, you may climb the ladder in the organization and become a Senior Records and Information Manager.

Steps to Become Records and Information Manager

Here are the steps for how to become a Records and Information Manager

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Explore Records and Information Manager Education

If you’re interested in pursuing a career as a records and information manager, one of the first factors to consider is the level of education required. Our findings indicate that the majority, specifically 60%, of individuals in this role hold a bachelor’s degree. Additionally, about 25.18% have pursued higher education by obtaining a master’s degree. It’s worth noting that simply possessing a high school diploma or GED is insufficient for becoming a records and information manager; a college degree is a prerequisite.

Records and Information Manager Degrees

Bachelor's degree

60%

Master's degree

25.18%

High school

11.11%

Doctoral or Professional degree

2.96%

Associate's degree

0.74%

Develop Records and Information Manager Skills

It'll be a good idea to develop records and information manager before applying for a job. Here are some skills commonly requested in records and information manager job descriptions:

  • Management
  • Leadership
  • Planning
  • Information Management
  • Research
  • Records Management
  • Customer Service
  • Writing
  • Information Governance
  • Operations

Complete Relevant Training/Internship

If someone wishes to become a Records and Information Manager, the most appropriate training would be a combination of specialized and general training. This specialized training would include learning the records and information management principles and practices such as records identification, retention, and disposition; the application of general management principles in relation to records and information; the application and use of information technology; the legal and regulatory environment regarding records and information management; and the preparation and certification of Records and Information Management systems and services.

This combined with general training would include the study of areas such as management principles, management best practices, leadership and communication, financial management, organizational development, and other related fields.

This type of technical, specialized, and general training will provide the aspiring Records and Information Manager with the knowledge, skills, and abilities necessary to effectively and efficiently manage and maintain records and information in both paper and digital form. This training should enable the individual to effectively support the operation of any organization in which records and information management is a key factor.

Research Records and Information Manager Duties

When you decide to become a records and information manager, it's important to know what duties and responsibilities are required for this position. Some common responsibilities are a part of most records and information manager jobs. Here is a list of the main duties that define the role:

  • Develop and implement records and information management policies, procedures and standards
  • Establish and maintain a records classification system
  • Ensure the secure and confidential handling of sensitive information
  • Oversee the physical and electronic storage and retrieval of records
  • Conduct regular audits and reviews to ensure compliance with policies and standards
  • Provide training and guidance to staff on records and information management practices
  • Maintain an up-to-date understanding of best practices, laws and regulations regarding records and information management

Prepare Your Resume

When preparing a resume for a position as a Records and Information Manager, it is important to highlight information that speaks to the management component of the role. Compile a list of related experiences and achievements that demonstrate the ability to not only manage records and information, but also manage related personnel and teams. Focus on your ability to improve processes, increase efficiency, and adapt to changing regulations. Make sure to show the employer that you understand the value and importance of properly managing records and information, and that you can apply that understanding to both current and evolving processes. Share any successes with previous employers related to records management; include case-study details if possible. Finalize the resume with a summary of skills that directly match the job description.

Apply For Records and Information Manager Job

With your ready resume, it's time to start searching for a new job. Consider the tips bellow for a successful job search:

  • Browse job boards for relevant postings
  • Consult your professional network
  • Reach out to companies you're interested in working for directly
  • Watch out for job scams

Records and Information Manager Jobs

Research Scientist

  University of California, Davis
  Davis, California

April 10, 2025

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